Folkbase

A Better Way to Managethe Employee Journey

From hiring and onboarding to team tasks, surveys, and offboarding, Folkbase brings every step of the employee journey together in one place.

The core model

Everything attaches to one record.

A role becomes an offer. An offer becomes a record. Access, tasks, and history stay on it the whole way through.

Access

Every grant, on the record.

Each tool a person can open, who granted it, and the role that justifies it. Read it without asking IT.

Hiring

The candidate becomes the employee.

The offer creates the record. Name, email, and history carry over.

Tasks

Status needs no meeting.

Every stage creates its own tasks, each with an owner and a date.

Onboarding

Everything open by 08:05.

The role declared its access when the job was posted. On the start date, the accounts and tasks are ready before the new hire signs in.

Directory

Who in Berlin has Figma?

Filter people by team, location, tool, or any field on the record.

Integrations

Changes land in the tools themselves.

Slack, Google Workspace, GitHub, Okta, and four more. Revoke access in Folkbase and the account closes in the tool.

The lifecycle

From open role to clean exit.

One record moves through five stages. Each stage sets up the next, so data is entered once.

  1. 01

    Role

    Publish the role and the access it will need.

    Requisition
    REQ-114
  2. 02

    Hire

    Candidates move through a pipeline, not a spreadsheet.

    Record
    FB-2481
  3. 03

    Onboard

    Grants and tasks fan out on the start date.

    Access
    3 grants open
  4. 04

    Grow

    Promotions and transfers update access in the same motion.

    Role
    Design Lead
  5. 05

    Exit

    Exit day revokes access everywhere and archives the record.

    Grants
    All closed

Governance

Nothing lingers after the last day.

Offboarding is usually a checklist someone mostly follows. Folkbase closes every grant in one run and keeps the proof.

Offboarding runA. Chen · Last day · 18:04
  • Slack17:58Revoked
  • Google Workspace17:58Revoked
  • GitHub17:59Revoked
  • Jira18:01Revoked
  • Notion18:03Revoked
  • Okta18:04Revoked
6 of 6 grants closedExit logged

  • Access reviews on a schedule

    Recertify every grant quarterly. Each approval or removal is logged against the person, so the audit is an export, not a quarter of chasing.

  • Contractor access that expires

    External people get the same record, plus an end date on every grant. When the date passes, the grant closes. Extensions need an approval and set a new date.

  • An audit trail you can read

    Every grant, change, and revocation is written down as it happens, in plain language.

Pricing

Start free. Add governance for $12 a person.

Starter covers the directory and basic access. Growth adds lifecycle and reviews. Business adds the controls larger companies ask about.

Annual plans are billed once a year. Cancel or change tier at any renewal.

Starter

Free

for small teams

Directory, basic access, and a careers page. Enough to stop sharing one admin login.

  • People directory
  • Access grants by role
  • Admin, manager, and staff roles
  • Hosted careers page
  • Email support
Start now

Growth

Most popular
$12

per person / month

Billed monthly. No commitment.

Lifecycle, reviews, tasks, and connected tools for teams that onboard every month.

  • Everything in Starter
  • Access reviews
  • Onboarding and offboarding
  • Tasks and documents
  • Integrations
  • Job pipeline
Start now

Business

Custom

for larger companies

Governance, multiple workspaces, and controls for companies that answer to auditors.

  • Everything in Growth
  • Multi-organization
  • Advanced roles
  • Audit log
  • Priority support
  • Guided onboarding
Contact sales

Compare every feature

Prices are illustrative. Final packaging not yet locked. Talk to sales

FAQ

Frequently asked questions

Short answers to what teams ask before they switch.

More questions? Contact sales

  • The spreadsheet that tracks who has access to what, the onboarding checklist in a doc, the ticket queue for new accounts, and a standalone ATS. People, access, hiring, and tasks share one record instead of four tools.

  • Partly. Folkbase is the system of record for people and their access. It is not payroll and does not try to be. Most teams run it next to payroll and retire the spreadsheets that connected the two.

  • You set a last day. On that day all grants close in one action, each stamped with the time it closed. The record is archived with its full history, so the audit trail still reads true a year later.

  • Slack, Google Workspace, GitHub, Jira, Okta, Notion, Microsoft Teams, and BambooHR today. Grants are provisioned and revoked directly in each one, so what Folkbase shows is what is live.

  • Contractors and agency staff live in the directory like employees, scoped down. Grants expire on the engagement's end date without anyone remembering to act, and a manager can extend with one approval.

  • Add your people, connect the tools you use, and pick what each role should get. Setup is a short session, not a project. Reviews and hiring can come later.

  • Starter is free for small teams. Growth is $12 per person per month, less on annual billing. Business pricing depends on size and requirements.

  • Yes. Start with the directory and one integration. Nothing requires a migration, and each module stands alone.

Give every person one record.

Add your people and start free, or schedule a demo and watch an exit close out cleanly.

No demo needed? Start now